Define both ends of the journey
State the origin and destination cities or ports and whether you need collection or onward delivery. Identify the parties arranging each leg so that the proposal can distinguish included work from work handled elsewhere.
Make the cargo measurable
Provide the commodity, package count, dimensions, gross weight and readiness date. Say whether the figures are estimates. Mention any special handling requirements at the outset so the team can assess suitability.
Explain the timing requirement
Share the date the goods are ready and the arrival window that matters to your business. Ask the team to compare appropriate modes and explain the scope. A request does not confirm capacity or transit time.
Connect documents, clearance and onward transport
Tell the team what shipment documents you already have and whether clearance is part of the required scope. The documentation needed depends on the goods and movement; obtain a shipment-specific review.
Compare scope alongside price
Review origin and destination handling, customs responsibilities, onward movement and exclusions. Confirm applicable charges and who owns each handoff before accepting a proposal.